Introducing GleamSync — Vacation Rental Turnover Cleaning Coordination

The Problem Every Vacation Rental Owner Knows Too Well

You have a great cleaner. You have bookings coming in on Airbnb, VRBO, or both. And somewhere in between: in a group text, a shared spreadsheet, or just your own memory, you're managing your Airbnb and VRBO cleaning schedule by hand. Which cleans need to happen when? Who's been told? What just changed?

It works. Until it doesn't.

A guest requests an early check-in and you forget to tell your cleaner. A booking cancels and your cleaner shows up anyway. A same-day turnover lands on a holiday weekend and nobody catches it until the next guest is pulling into the driveway.

These aren't edge cases. They're the everyday reality of managing vacation rental turnover cleaning with manual tools. And the platforms. Airbnb, VRBO. don't offer anything to help with the cleaning coordination piece. They handle bookings beautifully. The gap between checkout and check-in? That's on you.

What's Available Today, and Why It Doesn't Quite Fit

If you've searched for a vacation rental cleaning schedule app, something that coordinates your Airbnb and VRBO turnovers with your cleaner, you've probably found two kinds of tools.

Cleaning marketplaces are built around networks of thousands of cleaners. Their core pitch is discovery: find a cleaner, schedule them, pay them through the platform. If you don't have a cleaner yet, that's genuinely useful.

But if you already have a cleaner you trust, the experience is different. Some marketplaces do let you add your own cleaner, but the platform is still designed around the marketplace. The onboarding, the interface, the feature set, it's all shaped by a model that earns revenue from marketplace cleaner fees. Your existing cleaner is an afterthought in a system built for someone else's use case.

There's nothing wrong with that model. It's just not the right tool if your main need is coordinating with a cleaner you already have.

Property management platforms offer cleaning coordination as one module inside a much larger system. They're built for property managers running 50 or more units. The pricing reflects that, and so does the complexity. If you're managing one to five properties yourself, you don't need a full operations suite. You need calendar sync and notifications.

GleamSync fills the gap between these two extremes.

What GleamSync Does

GleamSync is a dedicated vacation rental cleaning management app that does one thing well: keep your cleaner informed about every Airbnb and VRBO turnover, automatically.

GleamSync connects to your Airbnb and VRBO booking calendars through standard iCal feeds. It watches for new bookings, date changes, and cancellations. When something happens, GleamSync computes the turnover clean window, the time between guest checkout and the next check-in, and notifies your cleaner automatically.

Here's how it works, step by step.

Connect Your Calendars, Add and Assign your Cleaners

Copy the iCal link from your Airbnb or VRBO listing and paste it into GleamSync. That's a 30-second setup per property. From that point on, GleamSync syncs your bookings automatically. New reservations, modified dates, cancellations, it catches everything. Then, simply add your cleaners and assign them to cleans, individually or all at once.

Your Cleaner Gets Notified

When a turnover clean is coming up, your cleaner receives a notification by email, SMS and WhatsApp. The notification includes the checkout date and time, check-in date and time, the cleaning window they have to work with, and any notes you've added for that specific clean.

Your cleaner doesn't need to create an account, download an app, or learn a new tool. They get a message on the channel they already use. If they want more visibility, they can access a mobile-friendly cleaner portal to see their full schedule, mark cleans as complete, and track what they've earned.

Clean Windows Are Computed Automatically

This is the part that eliminates the spreadsheet. GleamSync knows when the current guest checks out and when the next guest checks in. It calculates the available cleaning window and flags same-day turnovers so nothing slips through. If a booking changes and the window shifts, your cleaner gets an updated notification automatically.

Track Fees and Payments

Set a base cleaning rate per property. Add one-off charges for specific cleans: extra beds, pet cleanup, deep clean requests. Mark cleans as paid. Both you and your cleaner see the same numbers, organized by month, so there's no confusion about what's owed and what's been settled.

Calendar Feed for Your Cleaner

Your cleaner can subscribe to their GleamSync schedule in Apple Calendar, Google Calendar, or whatever calendar app they use. Your property cleans just show up in their day alongside everything else. No separate app to check.

Who GleamSync Is For

GleamSync is built for vacation rental owners who manage their own properties and already have a cleaner they trust. If that's you, here's what we believe:

Your cleaner relationship is an asset, not a problem to solve. You've invested time finding someone reliable who knows your property inside and out. You don't need a platform built around a cleaner marketplace, you need a tool built around the cleaner you already have.

Your coordination shouldn't depend on your memory. Copying dates from Airbnb into a text message every time something changes isn't a system, it's a liability. One distracted moment and a guest walks into a dirty unit.

You don't need enterprise software. You need one thing done really well: keep your cleaner informed about every upcoming clean, every schedule change, and every tight turnover window. That's it.

We call this the Bring Your Own Cleaner model. GleamSync isn't vacation rental cleaning software that tries to replace your cleaner with a marketplace: it's purpose-built to automate coordination between you, your Airbnb and VRBO calendars, and the cleaner you already trust.

What GleamSync Costs

$8 per month per property. That's it.

Every feature is included. No tiers, no feature gates, no transaction fees, no marketplace cut. One property or ten: same price per property, same features.

Cancel anytime. No contracts, no commitments.

The Story Behind GleamSync

GleamSync was built by Mark Fromson, a vacation rental owner and digital product manager from Vancouver, Canada. After ten years running a top-rated vacation rental in Ucluelet, B.C.. with over 200 five-star reviews across Airbnb and VRBO. he experienced firsthand what happens when cleaner coordination falls through the cracks.

That experience, combined with 30 years of building digital products, led to GleamSync: a tool built by a host, for hosts, to solve the one operational problem the booking platforms don't touch.

Read the full founder story →

Get Started

GleamSync is now open for new users. Setup takes about five minutes per property:

1. Create your account
2. Add your property and paste your iCal link
3. Add your cleaner's name and contact info
4. Set your cleaning rate and notification preferences

Your bookings start syncing immediately. Your cleaner starts getting notified automatically.

Your cleaner. Your schedule. Automated.

Sign up for GleamSync →